Major Duties and Responsibilities

The Department of planning, statistics and monitoring and evaluation department is responsible for:

  • Raise the awareness of the Ministry employees for the Ministry plan and budget to boost the trust and commitment of the employees of the Ministry.
  • Present the Approved plan of action prepared by the different departments of the Ministry to all over the employees of the Ministry.
  • Prepare the quarter plan of the Ministry in collaboration with all other departments of the Ministry.
  • Preparing 5 years’ strategic plan for Ministry in line with the National Development Plan
  • Coordinating formulation and preparation of the Ministry’s medium term strategic plan, annual action plans and budgets
  • Coordinating formulating, reviewing, implementation and monitoring of Ministry’s policies; and ensure they are consistent with national policies, frameworks and strategies
  • Preparing annual work plans, developmental Programs for Ministry and strategy documents for the departments
  • Providing technical guidance and support for institutionalization of strategic planning and budgeting process within the Ministry.
  • Coordinating technical inputs from all departments and works closely with them to develop organization’s strategic plan and implementation guidelines, and ensures copies are made available to all departments
  • Reviewing existing policies and ensuring their compliance with current laws and regulations
  • Providing guidance on the integration of governance issues into development planning, organizing and coordinating periodic work-plans
  • Build capacity of the Ministry in the area of policy and strategy plan adaptation and implementation
  • Prepare and get approval the working structure of his/her department and implement accordingly.
  • Delegating some of the less important and less urgent tasks to the section heads and other department.
  • Does whatever the Minister and Director General Delegates him/her in timely fashion.
  • Holds continues meeting with his team and reports to the Ministry top management officials.
  • Participates on behalf of the department all Ministry weekly meeting and top level management meetings and reports back to hi/her team.
  • Encourages hi/her staff to be actively involved in the day-to-day activities of the Ministry.
  • Prepare and implement a comprehensive monitoring and evaluation system and tools for the Department.
  • In collaboration with the Human resource development department prepare and implement the capacity development for all department staff based on the needs assessment and in-line with the Civil Service Commission (CSC) guidelines and requirements.
  • Preparation of the annual financial estimates of the department in consultation with the heads of sections.
  • Harmonizing annual work plans for the department.
  • Coordinating the preparation of the monthly, quarterly and annual progress reports.
  • Coordinating the preparation of department’s risk management framework Preparing annual monitoring and evaluation report.