Major Duties and Responsibilities

The Department of Admin and Finance department is responsible for: -

  • To ensure the availability of services and facilities necessary to support the administrative and other functions of the Ministry.
  • To safeguard the interest of the Ministry in all financial transactions
  • In collaboration with the HRM department to ensure that staff with requisite background for all types of work in the Ministry are recruited in collaboration with the CSI, trained, re-trained, motivated and developed on a continuing basis for the efficient discharge of their duties
  • Overseeing and leading the annual budgeting and planning process
  • Actively reviewing all financial plans and budgets, including preparing financial information for programs and projects underway in the Ministry.
  • Establishing effective financial and accounting system standards and controls for the Ministry.
  • Prepare, review and update a resource Allocation Framework for effective allocation of financial resources within the Ministry.
  • Prepare detailed expenditure budgets and summary budget tables and share with Management of the Ministry.
  • Develop work plans and set performance targets for finance & admin staff of Admin and Finance Department.
  • Carry out scheduled staff development meetings within the Department.
  • Organize and plan for staff development and training in the Finance and Administration department
  • Prepare and review various financial budgeting and reporting documents to ensure they are in line with approved budget submitted to relevant stakeholders/ donors/ partners
  • Prepare financial forecasts of income and expenditure for the Ministry.
  • To ensure the availability of services and facilities necessary to support the administrative and other functions of the Ministry.
  • Plans, organizes and co-ordinates the procurement of supplies, materials, equipment and services for the ministry
  • Develops, implements and monitors a procurement plan for the Ministry
  • Advise on the appropriate procurement methods to be used for procurement of goods and consultancy services under the project
  • Manages the procurement process and ensures all procurement activities comply with applicable laws, regulations, policies and procedures of the Ministry and the Procurement Authority.
  • Develop and execute strategies that are intended to create and uphold a positive public image for the Ministry.
  • Deliverer the ministry's activities to the public and international Media
  • Monitoring news from the ministry
  • Documentation and dissemination of awareness or ministry messages.
  • Providing information and documents to the public and media on the Ministry activities.
  • Making transparent the works and activities of the Ministry both to the public as well as local and international institutions
  • Collecting, processing and publishing information on works and activities of the Ministry
  • Supervising and maintaining official webpage of the Ministry including (Facebook page, Twitter and other social media) of the Ministry.
  • Preparing materials and brochures for publication and distribution to inform the public on the activity of the Ministry
  • Present the approved plan of action prepared by the different departments of the Ministry to all over the employees of the Ministry.
  • Prepare and get approval the working structure of his/her department and implement accordingly.
  • Delegating some of the less important and less urgent tasks to the section heads and other department.
  • Does whatever the Minister and Director General Delegates him/her in timely fashion.
  • Holds continues meeting with his team and reports to the Ministry top management officials.
  • Participates on behalf of the department all Ministry weekly meeting and top level management meetings and reports back to hi/her team.
  • Encourages hi/her staff to be actively involved in the day-to-day activities of the Ministry.
  • Prepare and implement a comprehensive monitoring and evaluation system and tools for the Department.
  • In collaboration with the Human resource development department prepare and implement the capacity development for all department staff based on the needs assessment and in-line with the Civil Service Commission (CSC) guidelines and requirements.
  • Preparation of the annual financial estimates of the department in consultation with the heads of sections.
  • Harmonizing annual work plans for the department.
  • Coordinating the preparation of the monthly, quarterly and annual progress reports.
  • Coordinating the preparation of department’s risk management framework Preparing annual monitoring and evaluation report.

Jama Mohamed Muhumed
Department Director
Admin and Finance Department
Ministry of Information and Communication Technology
The Republic of Somaliland
Phone: +252-63-4247486